Job Description
Classification Exempt, 12-Month Employee
Reports to Director of Operations
Overview The Assistant Director of Operations is responsible for supporting the entire operations team with the Director of Operations. The Assistant Director of Operations is responsible for overseeing enrollment, PowerSchool, and all registration/family orientation events. Additionally, the Assistant Director of Operations will provide administrative and operational support for the daily operations responsibilities listed below.
Responsibilities Student and Family Engagement
- Build and manage relationships with key stakeholders (families, staff, students, Charter School Office, vendors, organizational partners, and leadership team)
- Develop internal processes and lead student recruitment efforts to ensure fiscal solvency of the school
- Serve as Lead role overseeing the student enrollment process including application, lottery, waitlist, transfer, withdrawal process, and monitoring of accurate ATS and SIS records
- Support with establishing and managing student attendance plan, working with school teams and families to increase student attendance
- Communicate regularly with families about their children's performance, school policies, trips, and events
- Oversee the entire PowerSchool enrollment process for families, the lottery, all student recruitment events and activities and serves as the main touch point for families and the operations team on all things related to student enrollment
- Manage student recruiting process including outreach and tours for parents
- Ensure student enrollment is at the correct student count
- Maintain student waiting list according to State law; receives and organizes applications
- Transmit student transfer/withdrawal paperwork to and/or from student's former or current school
Student Records
- Responsible for the upkeep, accuracy and maintenance of all student records - creating a digital library of all current and future students
- Maintain and update student information in the areas of academics, personal contact info, health and emergency info, and parental permission, using state required database and school database
- Ensure content of student information is accurate and is organized and filed as required by State law
- Collect and file student records
- Manage/track attendance and lateness of students
Main Office Management
- Ensure the office is decorated well, clean, appropriate for families to enter and organized for operational efforts
- Greet all families and main office guests warmly and prioritize customer service when serving them
- Answer calls as they come in, promptly directing calls to the appropriate person, taking a message and/or identifying trends on calls for action steps with the team
Transportation
- Manage student transportation via bus and other modes of transportation for arrival, dismissal and field trips
- Ensure student transportation schedule is aligned with school calendar
- Manage daily mode changes for students whose usual mode of transportation is different from usual
Administrative
- Coordinate field trips with staff and make applicable arrangements for meals (cold DOE lunches)
- Coordinate sales of uniforms and school t-shirts
- Administer annual Parent Survey and attempt highest completion rate as possible, compile statistics and file all surveys
- Continuously improve school operations systems and procedures and lead or support with special projects
Facilities
- Communicate quick building needs to DOO/Custodian on site and set up employee mailboxes, room signs, hallway passes and emergency exit procedures
- Maintain system to address facility needs
- Manage staff with facility and ordering needs through Monday.com (furniture, books, supplies, records, technology network, computers, copy machines, other assets, phone, etc.)
Qualifications - Bachelor's Degree required
- Fluency in Spanish required
- At least 3 years of professional operations experience, preferably in a NYC charter school setting
- Proficiency in Google Suite, ATS and PowerSchool required
Supervisory Responsibilities While this role does not directly supervise anyone officially, as the Assistant Director of Operations you will serve as a model for the team and be involved with supervisory activities on an as needed basis directed by the Director of Operations.
Position Type and Expected Hours of Work This is a full-time 12-month position. The regular hours and workdays are Monday through Friday, 8:00 am to 4:00 pm in addition to any special events to which all staff are expected to attend. Some Saturdays are required.
Salary Range $80,000-$95,000 annually (Based on Experience)
Travel Minimum to no travel required
EEO Statement Dr. Richard Izquierdo Health and Science Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Dr Richard Izquierdo Health & Science Charter School
Job Tags
Full time, Local area, Saturday, Monday to Friday,