Job Description

Job Description

Are you lightning-fast, detail-obsessed, and ready to juggle multiple priorities without breaking a sweat? We’re looking for a Part-Time Administrative Assistant to work directly with the COO of Chava Communications and Publisher of Orlando Weekly , and assist with projects across our media, marketing and special events company. If the use of AI and automations to expedite tasks intimidates you, this job is not for you.

Chava Communications is the powerhouse behind Orlando Weekly , the city’s leading voice in news, dining, arts, and culture. We also operate similar publications in Tampa Bay and San Antonio , produce beloved annual events like Tacos and Tequila , Orlando Beer Festival , and Bite30 , and operate a growing marketing agency with clients across our regions.

This is the perfect role for someone who loves their city’s food, festivals, and creative energy—and wants to be part of a team that shapes that culture. Experience in marketing and events is a huge plus.

Bonus: this role is fully remote , offering flexibility with the chance to work on projects that actually excite you. However the applicant needs to be in-market.

• Executing tasks, communicating with clients and vendors, compiling reports, executing marketing campaigns, organizing files and perfecting systems using Gmail and Google Workspace (Drive, Docs, Sheets, etc.)
• Writing and editing internal and external communications—AI tools like ChatGPT are welcome, as long as you know how to use them well
• Supporting CRM management, client follow-up, and marketing campaign coordination
• Juggling multiple projects, deadlines, and last-minute priorities with grace
• Communicating with internal teams and external partners to make sure things get done—not just started
• Occasionally supporting marketing projects and events across Orlando, Tampa Bay, and San Antonio

• Are fast, accurate, and organized to a fault
• Use tech tools (including basic AI) to get better, faster results
• Thrive on to-do lists and don’t need hand-holding
• Communicate clearly, professionally, and proactively
• Follow directions but also know how to track down what you need to complete the mission
• Are emotionally intelligent, level-headed, and love solving problems
• Have an eye for marketing, events, and/or creative work

• Experience with CRMs (Copper, HubSpot, etc.) and email sequences
• Experience and competence vetting tech solutions to solve problems
• A background in media, events, hospitality, or marketing
• Experience with basic design tools (Canva)

• Location: Remote (work from home)
• Hours: Part-time (~15–25 hours/week to start; flexible)
• Compensation: Up to $25/hour based on experience & skillset
• Perks: Flexible schedule, work-from-home setup, involvement in creative projects that support local culture

If you’re passionate about your city’s culture and have the organizational chops to keep complex projects moving smoothly, we want to hear from you.

To Apply: Send your resume and a short note telling us why you're a great fit—and feel free to use ChatGPT to help polish it. Just don’t let it sound like ChatGPT wrote it! 😉

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