Job Description

Job Description

Job Description

Midwest Bus Parts

575 Humboldt Drive, Big Lake, MN 55309

Part-Time, 15-20 Hours Per Week

Role Summary:

The Accounting Assistant supports the daily financial operations of the organization while providing essential administrative support to the HR team. This role is ideal for someone who is detail-oriented, organized, and comfortable working with numbers and documentation. The Accounting Assistant ensures accuracy in financial processes and helps maintain smooth HR workflows across multiple companies.

Key Responsibilities:

Accounting Support

• Process vendor invoices, match packing slips, and route items for approval.
• Assist with accounts payable and accounts receivable tasks.
• Prepare payment batches and support weekly check runs.
• Maintain customer credit limit documentation and assist with credit application processing.
• Reconcile receipts, statements, and basic general ledger entries.
• Support month-end close tasks such as gathering documentation and preparing reconciliations.
• Maintain organized digital and physical financial filing systems.
• Assist with reporting and data entry in accounting software.

HR Support

• Assist with onboarding tasks including preparing new hire packets, collecting documentation, and scheduling orientations.
• Maintain employee files and ensure all required documents are complete and up to date.
• Support timekeeping processes by reviewing timesheets and following up with supervisors.
• Help coordinate employee events, training sessions, and recognition activities.
• Assist with benefits administration tasks such as distributing forms or updating employee information.
• Support compliance efforts by tracking certifications, acknowledgments, and required documentation.

Qualifications:

• 1–3 years of accounting or administrative experience; HR support experience is a plus.
• Strong attention to detail and accuracy in data entry and documentation.
• Proficiency with Microsoft Office; experience with accounting or HRIS systems preferred.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced, multi-company environment.

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